To provide guidance on the best way to facilitate the safe resumption of cultural events, exhibitions, and conferences with national and international participation, and at the same time have effective measures in place to protect the health of delegates, staff, and supporting personnel by reducing the risk of COVID-19 transmission during the hotel, accommodation, transportation, preparations, and management of the event itself.
The activities in Phase 4 will be allowed for local events only- (for residents of Qatar). International events will be added after further review of COVID-19 transmission rates. The following guidance is applicable for both national and international events.
ARRIVAL AND ACCOMMODATION
Quarantine on arrival:
- The local organizing committee chief medical officer needs to be notified at least 24 hours before the arrival of the delegates.
- All international delegates (including permanent support staff that need to accompany the delegates such as bus drivers and others) are required to enter hotel quarantine before participation in the event.
- They are only allowed to leave their hotel quarantine to participate in the preparation of the event sites and to participate in the actual official event as per their schedule. Any other arrangement to leave the hotel needs to be coordinated with the Chief Medical Officer of the Local Organizing Committee (LOC) who needs to be appointed for every event who will be appointed by the Ministry of Public Health and the Local Organizing Committee.
- All international delegates need to arrive in Doha 3-7 days before their first participation.
- International delegates and organizers are strongly recommended to stay in hotels exclusively dedicated for this purpose, allowing no other non-event hotel guests.
- External visitors are strictly prohibited from the quarantine hotels.
- Delegates at hotels who are suspected of having Covid-19 should be isolated and reported to the Public Health Dept.
- International delegates/participants (including officials) should be tested negative for COVID-19 within 48 hours of entering the country.
- The PCR test certificates must be issued by hospitals/clinics in the country of origin. These hospitals and clinics must be endorsed by MOPH.
- Upon arrival in Qatar, a COVID–19 PCR test will be done at the airport for those who do not have a pre-travel certificate with a negative test from the country of origin. A negative test result will be required to allow the delegate to continue with the intended activity.
- Swabbing for the PCR test when required, should be performed on delegates preferably in the presence of a representative from the event, i.e., organizer/administrator or a companion.
- Subsequent swabbing for COVID19 PCR testing will be performed on all delegates every three days until the end of the individual’s or delegation’s participation in the event or until the completion of 2 weeks from arrival into Qatar.
- The assigned medical staff, when applicable, or Local Organizing Committee (LOC) staff at event venues, should check delegates’ temperatures each day, and any temperatures above 37.8°C should be reported to the Event Medical Lead/ Chief Medical Officer.
On arrival at the hotel of quarantine:
- The delegates will undergo thermal scanning and could be interviewed for possible symptoms and signs of COVID-19 disease.
- If the delegate is found to be symptomatic (fever, cough, flu-like illness, etc.), he/she will be referred to a designated hospital for further assessment and management accordingly.
- Delegates who test positive for COVID-19 and/or are actively infected will not be allowed to participate.
- Refusal of COVI-19 PCR testing will result in dismissal from participation in the event.
Participants arriving by bus
- Masks are mandatory for all.
- Delegates should be transported in small groups to avoid the spread of infection. A minimum of 1.5 meters distance must be maintained between individuals at all times. Only 50% of the maximum bus capacity is permitted – use alternate seats.
- Hand sanitizers should be made available on all buses.
Meals and Restaurants
- Meals should preferably not be served during an event, or it must be kept to a minimum, e.g., boxed meals.
- Only the use of bottled water is permitted.
Use of Health Clubs, Gyms, and Spas
- The delegate may use the gym and other recreational areas at the hotel of accommodation in line with MOPH guidelines for health clubs, gyms, and spas.
- Customers not staying in the hotel should not be sharing the same gym, clubs, or spas where delegates stay.
- Ensure the availability of rubber gloves to team staff and volunteers handling laundry, towels, etc.
- Ensure that tissues and trash bins with lids are available on all buses and in all facilities where the activity takes place.
- Ensure the wide availability of hand sanitizers at the hotel and event venue.
VENUE AND EVENT PREPARATION
- Exhibitors/speakers/organizers and participants should wear face masks at all times while at the activity venue.
- Each Event Organizing Team should have a non-contact thermometer (e.g., infrared) to screen and check the temperature of staff and delegates on arrival.
- Anyone participating in the event (exhibitors, speakers, delegates volunteer, official, suppliers, food handler, etc.) should proactively and regularly check their health status (including checking their temperature and monitoring for symptoms).
- Any participant feeling ill or having a fever is not permitted to the venue and is advised to go home and contact 16000 for advice.
- Provide hand sanitizer containing at least 60% alcohol at entrances, exits, elevators, escalators, throughout the exhibition floor, and other areas with frequently handled surfaces.
- Thoroughly sanitize each table after attendees leave.
- Enhance the cleaning and disinfection of frequently-touched surfaces such as elevator buttons, railings, door handles, public seating, payment devices, microphones, podiums, etc.
- Event staff and volunteers should follow the hand-hygiene routine frequently.
- Consider how emergency response plans may need to be modified to accommodate physical distancing.
- Masks to be worn by all staff and participants at all times; they should be worn correctly and discarded in bins with covers. Please refer to MOPH guidance on the proper wearing of face masks.
- On arrival, check EHTERAZ App is downloaded for all participants who are 18 and above; check that the status is green to permit entry.
INFECTION, PREVENTION, AND CONTROL
- Ask vendors to avoid handling samples, promotional items, or brochures to attendees.
- Use contactless payment/ticketing and avoid cash payments where possible. Practice hand hygiene between tasks if required to handle cash.
- Use an alcohol-based hand sanitizer before and after handling a shared item.
- Avoid physical contact, e.g., hugging, handshakes, etc.
- Frequent cleaning and disinfection of regularly touched surfaces are mandatory.
- Ensure that vendors, exhibitors, and attendees greet each other in ways that do not include touching; discourage handshaking, and other types of physical contact.
- Avoid handling cash at ticket counters and use digital ticketing and purchase.
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